Corethix ModuleDeclarations
Proactively manage employee and contractor declarations. Log, investigate and action all workplace disclosures in a centralised, cloud-based platform.
Declarations
ActiveEverything you need to manage declarations effectively
A comprehensive solution for declaration management
How to effectively manage declarations – best practices
Every organisation, regardless of its size, industry or maturity is exposed to conduct risks such as fraud, corruption, conflicts of interest and employee misconduct. One of the key steps in managing conduct risk is to proactively manage declarations submitted by employees and contractors.
Corethix has been specifically designed to help any size organisation proactively and effectively manage employee and contractor declarations.
Ensure all declarations are logged and investigated
Every organisation has a requirement to ensure that all employees and contractors can easily submit declarations and that these are logged, investigated and actioned.
The Corethix declarations module provides a central cloud based repository for logging and managing all types of workplace declarations. There is no limit to the number of declaration categories which can be easily assigned to be reviewed by specific users.
Easily upload into a single database
All workplace declarations need to be easily uploaded onto a single database to ensure that they are reviewed and actioned in a timely manner as well as logged in the database for historical analysis. Storing declarations on an internal intranet can be a problem as it does not allow employees and contractors to have mobile accessibility.
- Submit declarations from any device, anywhere, anytime
- Cloud-based platform eliminates intranet limitations
- Single centralised database for all declaration types
Review and action all reports
All employee and contractor declarations need to be reviewed by the appropriate manager(s), escalated if needed, and actioned in accordance with the organisation's policies and legal requirements.
- 2-way communication between reporters and reviewers
- Arbitrage and delegation to appropriate managers
- Set report stages and track time for completion
Monitor review and status
It is important to be able to easily monitor and analyse the status and progress of employee and contractor declarations so that follow up actions can be implemented. This requires all declarations to be recorded and presented in a format that highlights the review status, case notes, recommended actions and completion details.
- Real-time dashboards showing declaration status and progress
- Highlights declarations not reviewed or actioned promptly
- Historical data library for analysis and investigations
Send notifications and alerts
In addition to monitoring reports, notifications need to be sent to relevant reviewers when any reports are submitted and to support 2-way communication between the employees or contractors and the reviewers. The timing for completion of the report investigation also needs to be tracked and notifications need to be sent when reports have not been completed promptly.
- Automated alerts when declarations are submitted
- 2-way communication notifications between parties
- Overdue completion tracking with escalation alerts
Regular review and proactive management
The success of any program to manage declarations requires a regular review of all the key elements to proactively ensure all declarations have been reviewed by the appropriate member of staff, escalated if required, and actioned promptly. Details of all declarations submitted should be recorded and able to be easily analysed.
- Real-time dashboard with analytics for proactive management
- Detailed search and filter options for enhanced drilldown
- Complete historical data library for audit and analysis
Powerful features for declaration management
Built for organisations that take conduct risk seriously
Central Cloud Repository
Log and manage all types of workplace declarations in a single, secure cloud-based database.
Easy Submission
Employees and contractors can easily submit declarations from any device, anywhere, anytime.
Case Management Framework
Supports 2-way communication, arbitrage, delegation, setting report stages, and tracking time for completion.
Real-time Dashboard
Detailed dashboard provides real-time display of key data including review status, case notes, and completion details.
Automated Notifications
Sends notifications and alerts when reports are submitted, action is required, or completion is overdue.
Proactive Monitoring
Continuously monitors status and review of all declarations to ensure timely action.
Why organisations choose Corethix
Transform your declaration management from a reactive process into a proactive compliance advantage.
Faster Resolution
Streamlined case management ensures declarations are reviewed and actioned promptly.
Reduce Conduct Risk
Proactive monitoring identifies problem areas before they escalate into serious compliance issues.
Easy Accessibility
Cloud-based platform allows employees and contractors to submit reports from any device, anywhere.
Complete Visibility
Real-time dashboards highlight review status, overdue reports, and completion details at a glance.
Declarations FAQ
Common questions about managing declarations